BMS Home Page Inv (A/R) number File/Suffix/Invoice number Department number Invoice Status Invoice Date Billing customer code Master B/L number House B/L number Customer reference Line item billing code Line item amount Line item vendor Line item payable amount Line item payable description Line item vendor invoice number/reference Invoice totals Created by Advance payments Modified by Navigation Status Screen ID Screen name Date/Time
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Invoice File Dept Status Date Bill To MBL
HBL Cust Ref Bill Code Amount Vendor A/P Amt A/P Desc
Vendor Inv Totals Created By Adv Payment Last Edit    
 

Inv Number

Enter invoice (A/R) number
OR
Press F4 to display Break Bulk Invoice Locator to select and retrieve an existing invoice to display.
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File / Suffix / Invoice

Enter file/suffix/invoice number to display an existing invoice
OR
Enter file and suffix then press F6 to have the system generate a new invoice number,
OR
Press F4 to display the Break Bulk Invoice Locator screen to select and retrieve an existing invoice to display.
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Dept

Enter your department number
OR
Press F4 to display the Chart of Accounts Locator screen to select and retrieve valid data.
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Status

Displays invoice status.

Toggle status from Suspended/Ready to Print/Ready to Post with the F9 function key.

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Invoice Date

Enter invoice date.

See Getting Started - Dates for more information regarding date input.

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Bill To

Enter billing customer code
OR
Press F4 to display Customer Locator screen to select and retrieve valid data.
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MBL

Enter master bill of lading number for the invoice. Top

HBL

Enter house bill of lading number for the invoice. Top

Cust Ref

Enter customer references. Top

Billing Code

Enter bill code for the line item
OR
Press F4 to open Charge Code Maintenance screen to select and retrieve valid data.
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Bill Amount

Enter the line item amount. Top

Vendor

If the line item has an associated payable:
  • Enter the vendor code
  • OR
  • Press F4 to open Vendor Locator screen to select and retrive valid data.

If no payable on the line item, leave blank.
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A/P Amount

If the line item has an associated payable, enter the payable amount.
If no payable on the line item, leave blank.

Payables can be created using F14 (Shift-F4) from the appropriate line of the invoice detail. If a payable has been generated for the line item, a pound sign/hatch mark (#) is displayed in this field. With the cursor on this field, F4 will display the payable. If the payable amount is zero a "-" will be displayed. If a posted invoice has had a payable deleted a "!" is displayed.

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A/P Description

If the line item has an associated payable, enter the payable description.
If no payable on the line item, leave blank.
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Vendor Invoice

If the line item has a related payable, and the item is associated with an invoice, enter the vendor's invoice number.
If no payable on the line item, leave blank.
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Totals

Read only.  The system calculates and displays all receivable and payable totals. Top

Created By

Read only. Displays initials of user that created the invoice and invoice creation date. Top

Advance Payments

Displays advance payments or other credits for the file. Top

Last Edit

Read only. Displays initials of user that last modified the invoice and the date of the modification. Top

Navigation

Press the F10 key to display the screen menu. options are:

F1 - Return to calling screen.
F2 - Scroll back a screen.
F3 - Scroll forward a screen.
F4 - Display a lookup table (lookup fields).
F5 - Locate a line item.
F7 - Insert a new line item.
F8 - Delete a line item.
F9 - Toggle invoice status.
F11 - Print displays Printer selection screen.
F12 - Desc displays Invoice WYSIWYG screen for entry of supplemental invoice address or line item description.
F14 - Gen A/P displays A/P Generator screen.

See Getting Started -   ScrollingToggling, or Locating   table data for information on these navigation techniques.

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STATUS

Read only.

See Getting Started -  Basic Screen Elements for more information.

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SCREEN ID

Read only.

See Getting Started -  Basic Screen Elements for more information.

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SCREEN NAME

Read only.  

See Getting Started -  Basic Screen Elements for more information.

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DATE/TIME

Read only.  Displays current system date & time.

See Getting Started -  Basic Screen Elements for more information.

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Business Management Systems, Inc.
4001 Williamsburg Court
Fairfax, VA 22032

Phone:   (703) 591-0911
Fax:  (703) 591-6154
E-mail:  info@bmsi.com

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